Notification of Intention to Award – Facilitation of Citizen Engagement (CE) activities in the FLOWS project (Fostering and Leveraging Opportunities for Water Security Program)

Notification of Intention to Award

COUNTRY – Kosovo.

NAME OF PROJECT- FOSTERING AND LEVERAGING OPPORTUNITIES FOR WATER SECURITY (FLOWS),

IDA Credit No. 6636-XK

Project ID No.169150

ASSIGMENT TITLE: Facilitation of Citizen Engagement (CE) activities in the FLOWS project (Fostering and Leveraging Opportunities for Water Security Program)

Reference number: FLOW-CS-IC-14

Date of issue: April 12, 2023

This Notification of Intention to Award (Notification) notifies you of our decision to award the above contract. The transmission of this Notification begins the Standstill Period. During the Standstill Period you may:

request a debriefing in relation to the evaluation of your Proposal, and/or

submit a Procurement-related Complaint in relation to the decision to award the contract.

The successful Consultant

Name: Leman Hatashi

Address: Astrit Rushi kompleksi Vellezerit Asllani A/16, 10000, Prishtinë

Contract price: 16,000.00 Euro (Neto)

Short listed Consultant

Name of Consultant Qualification: 30 % Similar experience in the past: 70% Combined score

Arlinda Arenliu 28.5 65.10 93.30

Leman Hatashi 27.30 64.87 92.17

Elbasan Morina 26.90 65.10 92.00

Florentina Hajdari 26.80 59.73 86.53

Fidan Kuraja 25.73 58.10 83.83

Kujtim Sermaxhaj 23.50 57.87 81.37

Dafina Karahoda 24.07 51.33 75.40

Note; Candidate Mrs. Arlinda Arenliu disagreed during contract negotiations. The reasons for the disagreement were that the daily rate is too low. (We have written communication about not accepting the position) Then we invited the second person to negotiate the contract and we agreed to sign the contract with Mrs. Leman Hatashi.

Not shortlisted candidates:

Ms. Arta Shabani. – is master Master of Science Civil and trade Law -Kolegji Univerziatar Wisdom Tirana Albania.

Based on the criteria in the FOR, we note that it has not met these criteria:

10 years of experience in project support and working with local government officials, civil society organizations, advocacy, and improving communications between citizens and public officials;

Minimum of 10 years of experience in community engagement, community participation, program management and training;

Demonstrated track record and technical expertise working on accountability, good governance, local governance strengthening, civic engagement, and social inclusion, particularly in an international development context, strongly preferred;

Experience in working collaboratively and effectively with local national staff, World Bank and other institutions, host government counterparts, and other relevant stakeholders on project implementation.

Experience and capacity to establish and maintain collaborative, productive working relationships with local government counterparts, civil society organizations, media, academia, private sector associations, and other key stakeholders;

Ms. Lindita Çoçaj

Ms Lindita Cocaj is master in Enviromenal Proctection Engineering

Based on the criteria in the FOR, we note that it has not met these criteria:

10 years of experience in project support and working with local government officials, civil society organizations, advocacy, and improving communications between citizens and public officials;

Minimum of 10 years of experience in community engagement, community participation, program management and training;

Demonstrated track record and technical expertise working on accountability, good governance, local governance strengthening, civic engagement, and social inclusion, particularly in an international development context, strongly preferred;

Experience in working collaboratively and effectively with local national staff, World Bank and other institutions, host government counterparts, and other relevant stakeholders on project implementation.

Mr.Arben Isufi

The candidate Arben Isufi did not participate in the Interview and therefore was eliminated.

How to request a debriefing: This applies only if your proposal was unsuccessful as stated under point (3) above

DEADLINE: The deadline to request a debriefing expires at midnight on: April 17, 2023(local time).

You may request a debriefing in relation to the results of the evaluation of your Proposal. If you decide to request a debriefing your written request must be made within three (3) Business Days of receipt of this Notification of Intention to Award.

Provide the contract name, reference number, name of the Consultant, contact details; and address the request for debriefing as follows:

Attention: [insert full name of person, if applicable]

Title/position: [insert title/position]

Agency: [insert name of Client]

Email address: [insert email address]

If your request for a debriefing is received within the 3 Business Days deadline, we will provide the debriefing within five (5) Business Days of receipt of your request. If we are unable to provide the debriefing within this period, the Standstill Period shall be extended by five (5) Business Days after the date that the debriefing is provided. If this happens, we will notify you and confirm the date that the extended Standstill Period will end.

The debriefing may be in writing, by phone, video conference call or in person. We shall promptly advise you in writing how the debriefing will take place and confirm the date and time.

If the deadline to request a debriefing has expired, you may still request a debriefing. In this case, we will provide the debriefing as soon as practicable, and normally no later than fifteen (15) Business Days from the date of publication of the Contract Award Notice.

How to make a complaint

DEADLINE: The deadline for submitting a Procurement-related Complaint challenging the decision to award the contract expires on midnight, April 27, 2023 (local time).

Provide the contract name, reference number, name of the Consultant, contact details; and address the Procurement-related Complaint as follows:

Attention: [insert full name of person, if applicable]

Title/position: [insert title/position]

Agency: [insert name of Client]

Email address: [insert email address]

[At this point in the procurement process] [Upon receipt of this notification] you may submit a Procurement-related Complaint challenging the decision to award the contract. You do not need to have requested, or received, a debriefing before making this complaint. Your complaint must be submitted within the Standstill Period and received by us before the Standstill Period ends.

Further information:

For more information see the “Procurement Regulations for IPF Borrowers (Procurement Regulations) (Annex III).” You should read these provisions before preparing and submitting your complaint. In addition, the World Bank’s Guidance “How to make a Procurement-related Complaint” provides a useful explanation of the process, as well as a sample letter of complaint.

In summary, there are four essential requirements:

You must be an ‘interested party’. In this case, that means a Consultant who has submitted a Proposal in this selection process, and is the recipient of a Notification of Intention to Award.

The complaint can only challenge the decision to award the contract.

You must submit the complaint within the deadline stated above.

You must include, in your complaint, all of the information required by the Procurement Regulations (as described in Annex III).

Standstill Period

DEADLINE: The Standstill Period is due to end at midnight on April 27, 2023 (local time).

The Standstill Period lasts ten (10) Business Days after the date of transmission of this Notification of Intention to Award.

The Standstill Period may be extended. This may happen where we are unable to provide a debriefing within the five (5) Business Day deadline. If this happens we will notify you of the extension.

If you have any questions regarding this Notification please do not hesitate to contact us.

On behalf of PMT

Ministry of Environment, Spatial, Planning and Infrastructure- FLOWS Project

Email: aselmani.flows@gmail.com